Board Role Descriptions

No PTA experience is required, nor do you need to know everything about John Muir. Most of us learned about the PTA and John Muir by attending a PTA meeting or helping at an event.

John Muir PTA Board Roles

President (Elected Officer)

  • Represent the Muir PTA to the press and at all events. Create and bring to life, through their leadership, the Muir PTA’s Mission Statement. Time commitment: 5-8 hours/month

Vice President (Elected Officer)

  • Support President and oversee committees. May be called upon at any time to temporarily assume the place of president. Time commitment: 5-8 hours/month

Secretary (Elected Officer)

  • Keep accurate records of the proceedings of all PTA meetings. Work with president and board to create meeting agendas. Time commitment: 5-8 hours/month.

Treasurer (Elected Officer)

  • Manage budget, provide financial report at monthly meetings, write checks, make deposits, understand the current state of fundraising activities.  Time commitment: 5-8 hours/month

Committees & Chairs

Welcome Committee, Chair 

  • Goal: Welcome families and foster an inclusive atmosphere within the school community. Create a mentor family program, assist with new family tours, publish school directory. Time commitment: 2-5 hours/month.

Fundraising Committee, Chair 

  • Goal: Organize the events and activities needed to reach our fundraising goal, including the Walkathon and the Auction. Time commitment 2-6 hours/month

Procurement and Business Development Committee, Chair 

  • Goal: Develop business relationships and procure items needed by PTA for events and meetings. Time commitment: 2-4 hours/month

Events Committee, Chair

  • Goal: Coordinate these school-wide events: Book Fair, Staff Appreciation Week, Holiday Potluck and School Dance. Time commitment: 2-4 hours/month

Communications Committee, Chair

  • Goal: Outreach to school families about PTA events, school events. Outreach to the community to raise awareness of our school. Create a monthly newsletter, oversee social media. Time commitment: 3-5 hours/month

Race and Social Justice Committee, Representative  

  • Goal:  To ensure close coordination between this independent committee and the PTA.. Time commitment: 2-4 hours/month

Teacher Representative  

  • Represent the interests of Muir staff at PTA meetings. Must be a staff member at Muir. Time commitment: 2-3 hours/month.

Coordinators (not required to attend monthly PTA meetings)

Translation Coordinator

  • Ensure interpreters attend PTA’s community meetings and that all PTA materials are translated for major languages.

School Supplies Coordinator

  • Purchase school supplies for all students, coordinate with staff for supply lists and delivery.

Student Support Coordinator

  • Work with school staff and Race & Social Justice Committee to provide support for students, including snacks for classrooms, books for K-2 students, shoes and clothes and food over the weekend.  Time commitment: 1-4 hours/month

Volunteer Coordinator

  • Recruit volunteers for PTA events, including: Staff Appreciation Week, Holiday Potluck, Book Fair, Walkathon, School Dance, Ice Cream Social, Auction, and Coffee Wednesdays. Time commitment: 2-4 hours/month.

Membership Coordinator

  • Track and increase PTA membership. Time commitment: 1-2 hours/month.

Legislative Coordinator

  • Provide public policy information regarding issues that affect our families and students.  Time commitment: 1-3 hours/month.

Playground Coordinator

  • Figure out how to spend remaining playground funds.  Time commitment: flexible.

One Time Opportunities 

We rely on individuals to organize the following events:

  • New Family Picnic
  • Coffee Wednesdays
  • Staff Appreciation lunches and coffee
  • Book Fair
  • T-shirt sales
  • ‘Clothes To You’ uniform swap
  • School Directory
  • Webmaster
  • PTA Bulletin boards in hall at school


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